Privacy Policy

Scope of this Policy

This Privacy Policy sets forth the manner in which we handle the information that is provided or collected on the websites and applications where this Privacy Policy is posted, including our digital properties or applications that we make available on third-party sites or platforms. We adhere to this Privacy Policy in compliance with the relevant laws applicable in the jurisdictions where we conduct business. In some instances, we may issue additional data privacy notices that are specific to particular products, practices, or regions, and such terms must be read together with this Policy. Please note that when you furnish information to us on a third-party site or platform, such information may be independently collected by the third-party site or platform. While the information we collect is subject to this Privacy Policy, the information collected by the third-party site or platform is subject to the privacy practices of that site or platform. The privacy preferences you select on the third-party site or platform do not apply to our use of the information we have directly collected through our applications. It is further important to note that our sites and applications may include links to other sites that we do not own or control, and we disclaim responsibility for the privacy practices of such sites. We encourage you to exercise caution when exiting our sites or applications and to review the privacy policies of other sites that may collect your personal information.

Introduction

Kids World Records ("KWR" or "we" or "us" or "our") acknowledges and respects the privacy rights of individuals and is dedicated to ensuring a secure, safe, and transparent environment to safeguard the personal data that we collect from you. This Privacy Policy governs our use of any personal data that we collect from you through the following means:

• Kidsworldrecords.com, related sub-domains, counterpart sites in other languages, and any other KWR website that links to this Privacy Policy (the "Site");
• Digital applications made available through third-party platforms (the "Apps");
• Telephone and written correspondence including email, text, and letters; and
• Directly from you in person, for example at a KWR event, challenge fair, or third-party event in which KWR participates (the "Events"). (The Site, the Apps, and the Events are collectively known as the "KWR Products & Services").
• This Privacy Policy explains the following with regard to your personal data:
• The type of information that KWR may collect about you;
• How KWR may use that information;
• When KWR may use your personal data to contact you;
• Whether KWR will share your personal data with any third parties; and
• Your legal rights.

If you sign up for a user account on this Site, apply to attempt an official KWR record attempt or enter a competition or quiz organized by KWR, you may be subject to additional policies in addition to this Privacy Policy. We will explain these additional policies to you before your registration or entry to those events.

Introduction

At KWR, we believe that every child has the potential to break records, not sometime in the distant future as adults, but at this very moment! Our platform provides children with a safe and supportive environment to pursue their passions with boundless enthusiasm and creativity, all while striving towards a tangible goal. Whether you have a groundbreaking idea for a new record or want to surpass an existing one, we welcome it all! Join us in the pursuit of fun and put your own unique spin on history - it's YOUR chance to shine!

What information will KWR collect about me?

As the ultimate global authority on kids' record-breaking achievements, KWR maintains a large database of record-related information. This includes personal details such as name, address, telephone number, age, gender, and occupation of individuals or groups who hold those records (the "KWR Database"). By participating in, accessing, signing up for, or purchasing products from any of the KWR Products & Services, you may provide personal data to us, such as those detailed above. In providing the KWR Products & Services, we make use of cookies. These are small pieces of information stored by your browser on your device's hard drive. Please see our Cookie Policy for more information on cookies. We will only request the disclosure of personal data that we reasonably deem necessary to participate in the activity, fulfil your request, or achieve our legitimate business objectives. However, if personal data is required for participation in an activity, you cannot participate without disclosing such personal data. We will not ask you to disclose sensitive personal data, such as religious or political beliefs or your medical history. However, in the event that you have voluntarily sent us such information (for example, to support a record attempt application), we will contact you to clarify the terms of its use.

Children under 13 years of age

As a matter of policy, we require parental or guardian involvement in their children's submission of personal data through our online experiences. It is recommended that parents discuss our Privacy Policy with their children to ensure they fully understand how to use KWR Products & Services and the types of information we may request from them. In all instances, including when the user is under the age of 13, KWR Submissions, Products & Services will request personal data about the child. The Parent will be prompted to provide contact details as parent or legal guardian, and will be asked to provide consent for the child to provide personal data. If the parent or guardian does not consent, the child must not provide personal data. The child's email address can be entered by the Parent or legal guardian for login purposes only. For users under the age of 13, our collection of personal data is restricted to the following areas: Record attempt applications: Parents may submit record attempts by creating a Parental account and adding the child to the Parent account. This require the provision of an email address for account verification and the name and date of birth of the user. However, the name, and age of the child will also be required in order for us to determine the appropriate age group for the child, to display records and to produce products for KWR record holders. Following receipt of consent, personal data collected as part of this process will be used in accordance with the terms of services. Competitions: We periodically provide competitions, and the terms of each competition will dictate whether or not children under the age of 13 may participate. If under-13s are permitted to enter the competition, we will request an email address of the child's parent or legal guardian.

Third party advertisements

At KWR, we prioritize the privacy of our users and strive to provide a safe online environment for all ages, particularly for children under the age of 13. As such, we want to be clear that we do not display any third-party advertisements on our Products & Services. While we may provide links to websites operated by third parties, these sites are not affiliated with KWR and we are not responsible for their content, policies or practices. It is important to note that such links or advertisements do not constitute sponsorship, endorsement or approval by us of the content, policies or practices of these websites. Please be aware that these third-party websites may collect information about your visits to our site and other KWR Products & Services, though this information will not include your personal contact details. This information may be used to provide advertisements for goods and services that may be of interest to you. We respect your right to privacy and provide information about these practices in our Cookie Policy. If you would like to know more about these practices and how you can opt out of having this information used, please see the details in our Cookie Policy. Furthermore, we want to assure parents and guardians that we do not permit interest-based advertising on any element of our Products & Services that is specifically targeted to children under the age of 13, nor do we knowingly collect personal information from children under the age of 13 without parental consent. We take the protection of children's privacy seriously and encourage parents and guardians to monitor their children's online activities.

How will KWR use the information it collects about me?

KWR's use of your personal data is subject to the following purposes:

• Ensuring the accuracy and currency of the KWR Database;
• Personalizing and improving the KWR Products & Services, as well as your user experience;
• Conducting internal marketing and demographic studies;
• Complying with applicable laws or requests by law enforcement agencies;
• Protecting the rights, property, or safety of the KWR Products & Services and their users.

If KWR intends to use your personal data for any purpose not listed above, your consent will be obtained prior to such use. The KWR Database contains a unique record of children's achievements, and due to the archival nature of KWR's activities, personal data may be stored for a significant period of time. This is necessary to ensure that the most current record-holder can be identified and shared with audiences, for example in the event of a broken record.

Will KWR share my data with anyone else?

KWR assures you that your child's information will never be sold. However, there may be instances where your personal data will be shared between our offices. For instance, if your record attempt application requires expertise not available in our New York office, it may be processed by a KWR representative in Toronto. We may also share personal data collected from any KWR Products & Services with other KWR Products & Services. Generally, we will keep your personal data within KWR, except when disclosure is legally required or permitted, or when you have given your consent for sharing it with a third party. KWR shares data with trusted partners globally, such as book publishers and printing houses. By submitting your data, images, and record information, you consent to sharing your personal data with these companies to promote your achievement further. We require that all our partners and licensees adhere to appropriate levels of personal data security, including protection against unauthorized or unlawful processing, and accidental loss, destruction, or damage, using suitable technical or organizational measures. KWR does not sell or disclose personal data to third parties, except as stated in this section. In case of a merger, acquisition, reorganization, or similar event, your personal data may be transferred or shared with our successors.

Media and Public Recognition

As part of our mission to recognize and celebrate children’s achievements, Kids World Records may prepare and distribute press releases to local or regional media outlets in the area where a record holder resides. These press releases may include the record holder’s first name, general location (city and/or province), record title, fun facts and achievement details.

The information included in press releases is limited to information that is already publicly displayed on the Kids World Records website and does not include personal contact details, full addresses, or other non-public personal information.

By submitting a record attempt or participating in KWR Products & Services, and where applicable by providing parental or guardian consent, you acknowledge and consent to this form of public recognition.
 

Your legal rights to your personal data

As a user, you have the right to withdraw any consents you may have provided to KWR for the processing of your or your child's personal data, which can be done by contacting us at personaldata@kidsworldrecords.com. It is important to note that withdrawing your consent(s) will not affect the lawfulness of any processing KWR has already carried out prior to the withdrawal. If you have any questions or concerns regarding the handling of your personal data by KWR, you may also contact us at personaldata@kidsworldrecords.com. We are committed to protecting the privacy of children, and will delete any personal data provided by a child without parental consent. If you become aware that your child has provided personal data to us without your consent, please contact us and we will promptly delete any such data. Additionally, you may contact us at any time to inquire about whether we hold any personal data related to your child.

When you participate in, access, sign up to, or buy products from, any of the KWR Products & Services we may receive personal data from you such as those detailed above.

Agreement to this privacy policy and privacy policy modifications

By accessing and using KWR Products & Services, you are indicating your acceptance of this Privacy Policy. If you do not agree to any of the terms set forth in this policy, please refrain from using the KWR Products & Services. We reserve the right to modify, amend, or update this Privacy Policy at any time, without prior notice. Any substantial changes to this Privacy Policy will be communicated to you through a notice on this Site or by email sent to the primary email address provided by you. We encourage all users of the KWR Products & Services to periodically review this Privacy Policy to stay informed about our current privacy policies and practices.